Strong & Hanni Solves Storage Woes with Docs by Filevine

The Challenge

Top 10 Benefits the Firm Unlocked with Docs by Filevine:

1. Unlimited Storage

   Docs by Filevine eliminated the storage constraints that plagued NetDocuments. They can now store all of their documents — of any size and any format — in one secure, searchable place. "We're eliminating on-site storage that would cost us $50,000 to upgrade." 

2. One Centralized System

   Docs by Filevine consolidated all their data into a single location, enhancing document search and retrieval. “We don’t have people wondering where each document got saved,” said Fifield. “Our data has been consolidated and that in itself is going to save money over time.” 

3. Enhanced Task Management

   Without Docs by Filevine, the workers at Strong & Hanni were effectively using their email inbox as a to-do list. "Now, attorneys can see what needs to happen and have more control over it,” said Fifield. “They don’t have to comb through their inbox to find out what’s going on.” 

4. Improved Organization

   Filevine’s document management system offered superior organization and accessibility features. “They are able to accurately see what’s going on in a particular matter.” Importantly, Docs by Filevine allowed users to play audio and video files directly within the system, eliminating the need to download and save them to separate locations. “My teams feel like they’re in more control of their practices.” 

5. Simplified Searching

   With all their documents in one central location, finding information became much faster and easier. “I used to hear lawyers panicking. ‘I’ve got to find this document, where is it? I’ve got to find this video, where is it?’” said Fifield. “They’ve got a deposition next day, or a trial coming up. A centralized system eliminates a lot of worry for us.” 

6. Customization for Diverse Practice Areas

   As a full-service firm, Strong & Hanni covers a wide range of practice areas, including family law, insurance defense, business law, and criminal defense. Each one of these has very different document management requirements. “That’s where Filevine has been really outstanding,” said Fifield, “because we can customize our templates to fit each group.” 

7. Reduced Data Spread

   Data security improved as there was no longer a need to search for scattered documents across different systems. “If we are required by a court to remove data based on a court order, where is that data?” asked Fifield. “Before, I’d have to search everywhere. With it being in one location, I have one place to look. “They’ve got a deposition next day, or a trial coming up. A centralized system eliminates a lot of worry for us.” 

8. Efficient Email Management

   Docs by Filevine simplified email handling. Users could now save emails and attachments and assign tasks within the same workflow, rather than needing to send an additional email to ask someone to do something. “It’s a big time saver for a lot of my secretaries and paralegals — they love that ability,” said Fifield. 

9. Automated Reporting

   Some paralegals at Strong & Hanni use Docs by Filevine to receive automated reports each day summarizing all their activity, which they share with attorneys who want to stay abreast of their daily work.

10. Anytime, Anywhere Access

    Cloud-based Filevine provides secure access to documents from any device with an internet connection. "The thing that I really enjoy about Filevine document management is you have access to it anywhere you have an internet connection," said Fifield. “To me, cloud storage is a must. You have to have it.”