Advancing Immigration Law with AI-Enhanced Document Automation Tools
One of the greatest obstacles for high-volume immigration firms is the sheer number and complexity of the documents they handle. As firms scale, the risk of mistakes and inaccuracies grow, forcing lawyers and staff to sink more time into making sense of the chaos.
To disrupt this cycle, Sanabria turned to Filevine. ImmigrationAI® and Filevine Document Assembly have allowed the firm to create polished and accurate documents faster than ever before, creating more peace of mind for lawyers, staff, and clients alike.
The firm uses ImmigrationAI® to populate USCIS forms with information pulled directly from client documents. The result has been significant time savings and greater accuracy.
“ImmigrationAI® is key for us. The biggest draw of Filevine is the integration of AI into the immigration forms. I think that’s outstanding, to be able to have a process in which we don’t have to ask clients about each and every one of those pieces of information, separately from the documents that they’re already giving us. It’s a big deal.”
Filevine Document Assembly allows the firm to scale their document workflows, generating complex documents automatically from dynamic templates. Suarez estimates this saves 10-15 minutes on every motion filed. With 500 motions filed by the firm each week, that’s 83-125 hours saved weekly.
“ImmigrationAI®, in conjunction with Filevine Document Assembly, has made it easier for our team to access the templates we already had — we had hundreds of templates that we were able to combine and put into the system now. It’s really cool, and has helped our paralegals save time.”
With Filevine, Sanabria is creating the standards for the future of immigration legal practice.
“Integrating AI into our work is where the legal field is going. I’m glad that we can be part of a process with Filevine that lets us begin to set that trend for the immigration field. The immigration field for years has been bogged down by paper filings and other things that are very outdated. Filevine is modernizing our firm. That’s a big deal for us, because it’s going to make a huge difference and impact on our clients, on our staff, on our productivity level. I’m very excited about being part of that.”
Building Cohesion Across Departments and Practice Areas
The firm’s human resources team and legal ops team also operate through Filevine. The customer service team also has access to information on Filevine, allowing them to provide accurate updates to clients. Where secretaries were previously relying on email and informal conversations with other team members, they can now communicate securely and effectively within Filevine.
"Our HR team loves it. They’ve been keeping employee records there within their HR project. Our ops team is using it to keep track of upcoming project deadlines, our leases for our offices, and what equipment is given to each employee. It’s exciting to have everybody under one roof for project management across the board.”
In addition to immigration, Sanabria also has departments practicing criminal, family, workers compensation, and personal injury law. They use Filevine to support each one of those practice areas, ensuring easier collaboration and communication across all practice areas.
“That was one of the big drawing points, is we can have all of our systems, all of our firm’s practice areas, and all of our departments on one system. Everybody’s on Filevine.”
This collaboration is crucial for clients who are dealing with multiple legal issues at the same time.
“It’s important to maintain communication across the board, and make sure everybody’s marching to the beat of the same drum. And the only way you’re able to do that is to have one system in place to help everything that you manage."